Do siblings count toward the total?

Yes. Guests are counted in the head count, and in “Total room for” if you set one. Maybes aren't counted against the room.

Can I see who's bringing food?

Yes. The answers to “Could you bring something to share?” are in the spreadsheet you can download from your private link. They aren't shown on the page.

Will families get a reminder?

Yes, about a day before, to everyone who said yes or maybe and left an email. You can switch it off with “Don't send a reminder the day before”.

Free template

End-of-season party RSVP

A head count for the team party, families included.

An end-of-season party RSVP for players, parents and siblings: one link to the team, and a head count you can book a room and order food against. Families answer from their phone, and the number stays right as plans change.

Start oneIt opens with the time, the guests and a question already set. Pick the date, and change anything before you share it.

What's filled in for you

Title: End-of-season party
Time: 5:00 pm to 7:00 pm.
Guests: Up to 4 each, so people can bring others.
Question: “Could you bring something to share? If so, what?”
Description: Let us know if your family can come to the end-of-season party, and how many of you there'll be. If your plans change, use the link in your email, or open this page again on the same phone, to change your answer.
For: Youth sports

You add your name, the date and where it is. Anything here can be changed before you share it.

An example

41 coming · 6 maybe · 3 can't
Alex +3 · Priya +2 · Sam +4
Maybe: Jo +1, Chris +2

What people see

How to set it up

Set the date and placePick the day, check the times, and put the venue in “Where”. A map link adds a “View map” button.
Decide on guestsEach answer can bring up to four more, for parents and siblings. If the room has a limit, set “Total room for”.
Send the linkShare it in the team chat. Nobody needs an account to answer.
Plan the foodThe answers to your question are in the spreadsheet on your private link, so you can see who's bringing what.

What helps

Set “Stop taking responses after” for the day you need numbers for the venue or the food order.
Ask families to answer under a parent's name, with siblings counted as guests.
If you're giving out awards or certificates, say so in the description, so nobody misses that part.
Families who say yes or maybe and leave an email get a reminder the day before, without you sending anything.

Something to send with the link

Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.

The season's nearly over, and we're celebrating.

Let us know if your family can come, and how many of you there'll be. It takes a minute on the page below, and you don't need an account.

Here's the link:

Questions people ask

Do siblings count toward the total?: Yes. Guests are counted in the head count, and in “Total room for” if you set one. Maybes aren't counted against the room.
Can I see who's bringing food?: Yes. The answers to “Could you bring something to share?” are in the spreadsheet you can download from your private link. They aren't shown on the page.
Will families get a reminder?: Yes, about a day before, to everyone who said yes or maybe and left an email. You can switch it off with “Don't send a reminder the day before”.

Other templates people use

Youth sports sign-up sheets and team schedules, or browse all templates

Start one

It takes a minute to set up, and nobody else has to install anything.

Start one What it costs