Can one coach book for two teams?

Not with “One sign-up each” on, which this template turns on. Turn it off under “Change how people sign up” if some coaches have two teams.

Do players or parents sign up?

Only the coaches, under their own names. The players just turn up at their team's time.

Can I send the order to the photographer?

Yes. “Download a spreadsheet” on your private link gives you every time and the team in each note.

Free template

Team photo day sign-up sheet

Ten minutes each, team by team.

A team photo day schedule with ten-minute times across the morning, one team in each, so nobody stands around in the cold. Each coach books a time for their team, and gets it in their calendar.

Start oneIt opens with the times already laid out. Pick the day, and change anything before you share it.

What's filled in for you

Title: Team photo day
Layout: Times on one day
Times: 12 of them, 10 minutes each, from 9:00 am to 11:00 am, with room for one person in each.
Sign-ups: One each, so nobody can take several.
Description: Coaches, please book a time for your team's photo. Have your players there five minutes early, in uniform. Use the note to say which team you're booking for.
For: Youth sports

You add your name, the day and where it is. Anything here can be changed before you share it.

An example

9:00 am – 9:10 am · full
9:10 am – 9:20 am · open
9:20 am – 9:30 am · full

What people see

How to set it up

Set the morningThe times run from 9:00 to 11:00 am in ten minutes, one team each. Change the day and hours to the photographer's schedule.
Say wherePut the field or gym in “Where”, so it's on every coach's calendar file.
Send it to the coachesShare the link with each team's coach. “One sign-up each” is on, so every team gets one time.
Share the orderDownload the spreadsheet from your private link and send it to the photographer.

What helps

Group the youngest teams early. They're the hardest to keep waiting.
Ask coaches to say which team in the note, since a coach with two teams might book twice.
Leave the last time or two free for teams running late.
If individual photos happen too, make a second sheet for them with longer times.

Something to send with the link

Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.

Team photos are coming up.

Coaches, please book a ten-minute time for your team on the sheet below, and say which team in the note. You don't need an account.

Here's the sheet:

Questions people ask

Can one coach book for two teams?: Not with “One sign-up each” on, which this template turns on. Turn it off under “Change how people sign up” if some coaches have two teams.
Do players or parents sign up?: Only the coaches, under their own names. The players just turn up at their team's time.
Can I send the order to the photographer?: Yes. “Download a spreadsheet” on your private link gives you every time and the team in each note.

Other templates people use

Youth sports sign-up sheets and team schedules, or browse all templates

Start one

It takes a minute to set up, and nobody else has to install anything.

Start one What it costs