Can someone help with more than one job?

Yes. They can pick several rows at once, unless you turn on “One sign-up each”.

Can I add jobs later?

Yes. From your private link you can add jobs, rename them, change how many people they need, or take them off. Anyone on a job you take off gets an email, if they left an address.

Who sees the volunteers' notes?

Only you and anybody helping you run the page.

Free template

School play crew sign-up sheet

Backstage jobs, claimed in advance.

A school play volunteer sign-up sheet for everything that happens off stage, from building the set to the front of house on the night. Say how many people each job needs, and parents claim the ones they'd enjoy.

Start oneIt opens with the rows already in place. Change any of them before you share it.

What's filled in for you

Title: School play volunteers
Layout: Things to bring or do
Rows: 8 to start with, and you can add more.
Building the set, 4 needed
Painting the set, 3 needed
Costumes, 3 needed
Props, 2 needed
Hair and makeup, 2 needed
Lights and sound, 2 needed
Front of house on the night, 4 needed
Snacks for the cast, 3 needed
Description: Pick a job you'd like to help with on the school play. Each row says how many people it needs, and once it's full, it's covered. Use the note if there's a skill you'd like to offer, like sewing or carpentry.
For: School or class

You add your name. Anything here can be changed before you share it.

An example

Costumes · taken by Priya, 2 left
Lights and sound · full
Front of house on the night · 4 left

What people see

How to set it up

List the jobsIt starts with the usual crew jobs. Change how many each needs, and add any your show has, like a stage manager or a photographer.
Add the datesPut the rehearsal and show dates in the description, and when each kind of job is needed.
Send the linkShare it with the cast's families. Nobody needs an account to sign up.
Keep everyone in the loop“Tell people something” on your private link emails every volunteer who left an address, which is handy for a change of rehearsal.

What helps

Building and painting usually happen on a weekend or two before the show. Say which, so people know what they're signing up for.
Ask people with a useful skill, like sewing, carpentry or sound, to say so in their note.
Front of house needs the most people on the night: tickets, programs, and showing people to their seats.
After the show, “Make a copy” starts next year's crew sheet with the same jobs and nobody on it.

Something to send with the link

Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.

The school play is coming together, and we need help behind the scenes.

Pick a job you'd enjoy on the sheet below, from building the set to helping out on the night. You don't need an account.

Here's the sheet:

Questions people ask

Can someone help with more than one job?: Yes. They can pick several rows at once, unless you turn on “One sign-up each”.
Can I add jobs later?: Yes. From your private link you can add jobs, rename them, change how many people they need, or take them off. Anyone on a job you take off gets an email, if they left an address.
Who sees the volunteers' notes?: Only you and anybody helping you run the page.

Other templates people use

School sign-up sheets and volunteer schedules, or browse all templates

Start one

It takes a minute to set up, and nobody else has to install anything.

Start one What it costs