Can someone book two times in a row?

Not while “One sign-up each” is on, which this template turns on. Turn it off under “Change how people sign up” if some conversations need longer.

Can I use a video call instead of a room?

Yes. Put the call's address in “Where” as plain text. Links on the page aren't clickable, which keeps it safe to share, but people can copy it.

What happens when somebody cancels?

Their time opens up for somebody else right away, and if you left your email, it's in that day's 6 pm summary.

Free template

Office hours sign-up sheet

Times people book themselves, without a calendar tool.

An office hours sign-up sheet with fifteen-minute times across a morning that people book for themselves, one each. Each booking comes with a calendar file, and you can close the sheet the moment you're full.

Start oneIt opens with the times already laid out. Pick the day, and change anything before you share it.

What's filled in for you

Title: Office hours
Layout: Times on one day
Times: 8 of them, 15 minutes each, from 10:00 am to 12:00 pm, with room for one person in each.
Sign-ups: One each, so nobody can take several.
Description: Book a time to talk. Use the note to say what you'd like to cover, so we can make the most of it. If you can't make it, use the link in your confirmation email to cancel, so someone else can have the time.
For: Work

You add your name, the day and where it is. Anything here can be changed before you share it.

An example

10:00 am – 10:15 am · full
10:15 am – 10:30 am · open
10:30 am – 10:45 am · full

What people see

How to set it up

Set the morningThe times run from 10:00 to noon in fifteen minutes, one person each. Change the day, the hours or the length to suit you.
Say wherePut your office, a room, or a video link as plain text in “Where”. It goes on the sheet and into each calendar file.
Send the linkShare it with your team, your class or whoever needs your time. Nobody needs an account.
Read the notesYour private link shows who booked each time and what they'd like to cover, so you can prepare.

What helps

Ask people to say what they'd like to cover in the note. Notes are only shown to you.
Leave a gap mid-morning by taking a time off from your private link once it's made.
“One sign-up each” is on, so nobody books the whole morning. Turn it off if people need longer.
For office hours every week, start a new sheet from this template each week so the date is right.

Something to send with the link

Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.

I'm holding office hours.

Book a fifteen-minute time on the sheet below, and say in the note what you'd like to talk about. You don't need an account, and you'll get the time in your calendar if you leave your email.

Here's the sheet:

Questions people ask

Can someone book two times in a row?: Not while “One sign-up each” is on, which this template turns on. Turn it off under “Change how people sign up” if some conversations need longer.
Can I use a video call instead of a room?: Yes. Put the call's address in “Where” as plain text. Links on the page aren't clickable, which keeps it safe to share, but people can copy it.
What happens when somebody cancels?: Their time opens up for somebody else right away, and if you left your email, it's in that day's 6 pm summary.

Other templates people use

Workplace scheduling polls and sign-up sheets, or browse all templates

Start one

It takes a minute to set up, and nobody else has to install anything.

Start one What it costs