What happens when a session is full?

It's marked full and nobody else can take a place. People pick another session instead.

Can someone move to another session?

Yes, from the link in their confirmation email. They get the new place before the old one is let go, so they're never left without one.

Can I send the trainer the list?

Yes. “Download a spreadsheet” on your private link gives you everyone and their session.

Free template

Training sessions sign-up sheet

Places on each session, picked by the people attending.

A training session sign-up sheet with three dated sessions and a cap on each one, so the training room is never overbooked. When one fills, people pick another without being told to, and everyone gets their session in their calendar.

Start oneIt opens with the shifts already laid out, dated from the next one. Check the dates, and change anything before you share it.

What's filled in for you

Title: Training sessions
Layout: Shifts with a start and an end
Shifts: 3 to start with, from next Tuesday, and you can add more.
Tuesday, 10:00 am to 12:00 pm, 12 people
Wednesday, 2:00 pm to 4:00 pm, 12 people
Thursday, 10:00 am to 12:00 pm, 12 people
Sign-ups: One each, so nobody can take several.
Description: Pick one training session. Each has a limited number of places, and once it's full, it's closed. Leave your email and you'll get the time in your calendar, with a link to move if you need to.
For: Work

You add your name. The dates start from the next one after the day you make it, so check they're right. Anything here can be changed before you share it.

An example

Tue 3 Nov, 10:00 am – 12:00 pm · full
Wed 4 Nov, 2:00 pm – 4:00 pm · 4 left
Thu 5 Nov, 10:00 am – 12:00 pm · 9 left

What people see

How to set it up

Set the sessionsIt starts with three two-hour sessions, twelve places each. Change the days, the times and the places to the room and the trainer.
Say what it coversPut what the training covers and anything to bring, like a laptop, in the description.
Send the linkShare it with everyone who needs the training. “One sign-up each” is on, so each person takes one place.
Chase the stragglersYour private link lists who's booked. Compare it with your list to see who still needs a session.

What helps

Offer sessions at different times of day, so people on different schedules can make one.
A morning and an afternoon session in the same week fills faster than two mornings.
Set a closing date a day before the first session, so you can send the trainer the list.
Training that has to be completed by a date? Put the date in the description.

Something to send with the link

Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.

Training sessions are open for booking.

Pick one that suits you on the sheet below. Places are limited, and you don't need an account. The session goes in your calendar if you leave your email.

Here's the sheet:

Questions people ask

What happens when a session is full?: It's marked full and nobody else can take a place. People pick another session instead.
Can someone move to another session?: Yes, from the link in their confirmation email. They get the new place before the old one is let go, so they're never left without one.
Can I send the trainer the list?: Yes. “Download a spreadsheet” on your private link gives you everyone and their session.

Other templates people use

Workplace scheduling polls and sign-up sheets, or browse all templates

Start one

It takes a minute to set up, and nobody else has to install anything.

Start one What it costs