Can people see the order?

Yes. The sheet shows every time and who has it, unless you turn on “Hide other people's names”.

What if someone can't make their time?

They move to another from the link in their confirmation email, and their old time opens up.

Can a whole team move together?

Raise “People per time” before you make it, so a team can book the same half-hour.

Free template

Desk moves sign-up sheet

Who's moving when.

A desk move schedule with half-hour times across an afternoon and a couple of people in each, so the move happens in an order rather than all at once. Everyone can see where they are in it, and gets their time in their calendar.

Start oneIt opens with the times already laid out. Pick the day, and change anything before you share it.

What's filled in for you

Title: Desk moves
Layout: Times on one day
Times: 8 of them, 30 minutes each, from 1:00 pm to 5:00 pm, with room for two people in each.
Sign-ups: One each, so nobody can take several.
Description: Pick a time to move your desk. Please have your things packed and labelled before your time, and leave your old desk clear for the next person.
For: Work

You add your name, the day and where it is. Anything here can be changed before you share it.

An example

1:00 pm – 1:30 pm · full
1:30 pm – 2:00 pm · 1 left
2:00 pm – 2:30 pm · 2 left

What people see

How to set it up

Set the afternoonThe times run 1:00 to 5:00 in half-hours, two people each. Change the day and how many can move at once.
Say how it worksPut where people are moving to, where boxes and labels are, and who to ask in the description.
Send the linkShare it with everyone who's moving. “One sign-up each” is on, so each person takes one time.
Run the dayDownload the spreadsheet from your private link and hand it to whoever's helping with the move.

What helps

Ask people to pack the day before. The move is faster than the packing.
Two people per half-hour keeps the hallway clear. Raise it if you have more hands to help.
Leave the last time free for anyone who couldn't make theirs.
IT often needs to reconnect monitors. Tell them the order.

Something to send with the link

Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.

We're moving desks, and we'd like to do it in order.

Pick a half-hour on the sheet below to move your things. You don't need an account.

Here's the sheet:

Questions people ask

Can people see the order?: Yes. The sheet shows every time and who has it, unless you turn on “Hide other people's names”.
What if someone can't make their time?: They move to another from the link in their confirmation email, and their old time opens up.
Can a whole team move together?: Raise “People per time” before you make it, so a team can book the same half-hour.

Other templates people use

Workplace scheduling polls and sign-up sheets, or browse all templates

Start one

It takes a minute to set up, and nobody else has to install anything.

Start one What it costs