Why does it ask judges for an email address?

So you can send them the scoring sheet and the details. This template turns on “Ask everyone for an email address”. Only you and anybody helping you run the page see the addresses.

Can a judge stay for more than one round?

Yes. They can pick several hours at once, unless you turn on “One sign-up each”.

Can I see who's judging when?

Your private link lists every judge and their round, with their note, and “Download a spreadsheet” gives you the whole list.

Free template

Science fair judges sign-up sheet

Judging times, an hour at a time.

A science fair judge sign-up sheet with an hour for each round of judging, and room for a few judges in every round. Invite more people than you need and let them pick, and you get a list in time order while they get it in their calendar.

Start oneIt opens with the times already laid out. Pick the day, and change anything before you share it.

What's filled in for you

Title: Science fair judges
Layout: Times on one day
Times: 3 of them, 60 minutes each, from 9:00 am to 12:00 pm, with room for three people in each.
Email: Everyone is asked for one. Only you and anybody helping you run the page see it, and it's never shown on the page.
Description: Thank you for offering to judge. Pick a round that suits you; each one has room for a few judges. We'll email everyone who signs up with the scoring sheet and where to go when you arrive.
For: School or class

You add your name, the day and where it is. Anything here can be changed before you share it.

An example

9:00 am – 10:00 am · full
10:00 am – 11:00 am · 1 left
11:00 am – 12:00 pm · 3 left

What people see

How to set it up

Set the roundsIt starts with three hour-long rounds, three judges each. Change the day, the hours, and how many judges each round needs to cover the projects.
Say wherePut the gym or hall in “Where”, so it's on every judge's calendar file.
Invite judgesSend the link to parents, alumni, local businesses and anyone with a science background. Nobody needs an account; everyone is asked for an email so you can reach them.
Send the detailsOnce the rounds fill, use “Tell people something” on your private link to send judges the scoring sheet and where to check in.

What helps

Plan on each judge seeing six to eight projects an hour. Divide the number of projects by that to know how many judges a round needs.
Ask judges to say in their note if they work in a field like engineering or health, so you can match them to projects.
Recruit a couple more judges than you need. Someone usually cancels the week of the fair.
A short briefing at the start of each round keeps scores consistent. Say in the description to arrive ten minutes early.

Something to send with the link

Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.

Our science fair is coming up, and we're looking for judges.

You don't need to be a scientist, just curious and fair. Pick an hour on the sheet below. You don't need an account, and we'll email you the scoring sheet before the day.

Here's the sheet:

Questions people ask

Why does it ask judges for an email address?: So you can send them the scoring sheet and the details. This template turns on “Ask everyone for an email address”. Only you and anybody helping you run the page see the addresses.
Can a judge stay for more than one round?: Yes. They can pick several hours at once, unless you turn on “One sign-up each”.
Can I see who's judging when?: Your private link lists every judge and their round, with their note, and “Download a spreadsheet” gives you the whole list.

Other templates people use

School sign-up sheets and volunteer schedules, or browse all templates

Start one

It takes a minute to set up, and nobody else has to install anything.

Start one What it costs