What happens when the room is full?

Once the head count reaches “Total room for”, “Yes” closes for anyone who hasn't already said yes. They can still answer maybe or no.

Can I take payments here?

No. This is the head count. If you sell tickets or take donations elsewhere, put the address in the description.

Can I hide who's coming?

Yes. Turn on “Hide who's coming”, and people see the counts only. You still see everyone.

Free template

Fundraiser RSVP

A head count, with guests and a cap.

A fundraiser RSVP with a guest count and a cap on the size of the room, so it stops taking yeses the moment you're full. That saves the conversation you'd otherwise have at the door, and you know how many to cater for.

Start oneIt opens with the time and the guests already set. Pick the date, and change anything before you share it.

What's filled in for you

Title: Fundraiser
Time: 6:30 pm to 10:00 pm.
Guests: Up to 1 each, so people can bring others.
Description: You're invited to our fundraiser. Let us know if you're coming and whether you're bringing a guest. Space is limited, so please answer even if you can't make it.
For: Community group

You add your name, the date and where it is. Anything here can be changed before you share it.

An example

96 coming · 14 maybe · 12 can't
Room for 24 more
The organizer chose not to show names

What people see

How to set it up

Set the eveningPick the date, check the times, and put the venue in “Where” with a map link.
Set the roomEach answer can bring one guest. Set “Total room for” to the venue's capacity, and “Yes” closes when you're full.
Hide the namesTurn on “Hide who's coming”, so guests see the count but not who said no.
Send the linkEmail it to your list, or print the QR code on the invitation. Nobody needs an account.

What helps

Put what the money is for in the description. People give more to something specific.
If you sell tickets elsewhere, put the address in the description as plain text, and use this for the head count.
Set “Stop taking responses after” for the day the caterer needs numbers.
Under “Tell people something”, you can paste the addresses of people who haven't answered, and each gets one email asking.

Something to send with the link

Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.

You're invited to our fundraiser.

Please let us know if you're coming and whether you're bringing a guest. Space is limited. It takes a minute and you don't need an account.

Here's the link:

Questions people ask

What happens when the room is full?: Once the head count reaches “Total room for”, “Yes” closes for anyone who hasn't already said yes. They can still answer maybe or no.
Can I take payments here?: No. This is the head count. If you sell tickets or take donations elsewhere, put the address in the description.
Can I hide who's coming?: Yes. Turn on “Hide who's coming”, and people see the counts only. You still see everyone.

Other templates people use

Community and volunteer sign-up sheets, or browse all templates

Start one

It takes a minute to set up, and nobody else has to install anything.

Start one What it costs