Free template
Wedding helpers sign-up sheet
Who's doing what on the day.
A wedding helper sign-up sheet for the jobs friends and family have offered to take on, from setting up chairs to taking the flowers home. One list, claimed in advance, so nothing is left to whoever's standing nearest.
Start oneIt opens with the rows already in place. Change any of them before you share it.
What's filled in for you
- Title
- Wedding helpers
- Layout
- Things to bring or do
- Rows
- 7 to start with, and you can add more.
- Setting up chairs and tables, 4 needed
- Decorating, 3 needed
- Driving guests from the ceremony, 2 needed
- Looking after the music
- Taking photos of the guests
- Taking the flowers home afterwards
- Packing up at the end, 4 needed
- Everyone is asked for one. Only you and anybody helping you run the page see it, and it's never shown on the page.
- Description
- Thank you for offering to help on the day. Pick a job, or two, from the list. Each says how many people it needs, and once it's full, it's covered. We'll email everyone with the timings closer to the day.
- For
- Family or friends
You add your name. Anything here can be changed before you share it.
An example
- Setting up chairs and tables · 1 left
- Decorating · full
- Packing up at the end · 4 left
How to set it up
- List the jobsIt starts with the jobs most weddings hand to friends. Add your own, and change how many people each needs.
- Keep it to helpersShare the link with the people who've offered, not the whole guest list. Nobody needs an account.
- Send the timingsEveryone is asked for an email, so use “Tell people something” to send the plan for the day.
- Check the gapsYour private link shows each job and who has it. Packing up is usually the one left open.
What helps
- Give the end-of-night jobs to people who aren't driving, and the early ones to people staying nearby.
- Name one person as the contact for helpers on the day, and put their number in the email, not on the page.
- Jobs that need a car, like driving guests or taking the flowers home, are worth saying so in the row's name.
- Thank the helpers by email afterwards. Your private link still has every address.
Something to send with the link
Copy it into a text, an email or the group chat, change what you like, and paste your link at the end.
Questions people ask
- Why does it ask for an email?
- So you can send helpers the plan for the day. This template turns on “Ask everyone for an email address”, and only you and anybody helping you run the page see them.
- Can I add a job after I've shared it?
- Yes. From your private link you can add, rename or remove jobs, and change how many people each needs.
- Can guests see who's helping?
- Anyone with the link sees the jobs and who took them. Share it only with your helpers, or turn on “Hide other people's names”.
Other templates people use
Family sign-up sheets, polls and RSVPs, or browse all templates
Start one
It takes a minute to set up, and nobody else has to install anything.